Onboarding

Create a Preboarding Academy to Welcome New Hires Early 

May 30, 2025 Comments Off on Create a Preboarding Academy to Welcome New Hires Early 

First impressions matter—especially when it comes to new hires. While onboarding often starts on day one, the best employee experiences begin even earlier. With Acadle, you can set up a preboarding academy that welcomes employees before their first official workday. 

Let’s explore what preboarding is, why it matters, and how you can easily set it up using Acadle. 

What Is Preboarding? 

Preboarding is the phase between a new hire signing their offer letter and officially starting work. It’s your opportunity to: 

  • Welcome them to the company 
  • Introduce your culture 
  • Reduce first-day anxiety 
  • Prepare them with helpful information 

Unlike onboarding, preboarding is light, welcoming, and informative—not role-specific or task-heavy. 

Why Preboarding Matters 

  • Reduces first-day overwhelm 
    New hires arrive more confident and prepared. 
  • Boosts engagement from the start 
    Shows that you care about their journey before day one. 
  • Improves retention 
    A smooth start builds trust and reduces early turnover. 

How to Build a Preboarding Academy in Acadle 

Here’s how you can create an impactful preboarding experience inside Acadle: 

1. Create a Preboarding Course 

Build a short course with 3–5 modules covering: 

  • Welcome video from the CEO or team lead 
  • Company mission, values, and culture 
  • What to expect on the first day 
  • Office tour or team introduction (video or slide deck) 
  • Helpful HR documents and FAQs 

Use rich media content to make it engaging—embed videos, upload PDFs, and keep text short and friendly. 

2. Use Automation to Enroll New Hires Instantly 

Set up automation rules to add new hires to the preboarding course as soon as they’re added to Acadle. You can: 

  • Auto-enroll them in the preboarding group 
  • Trigger a welcome message 
  • Schedule follow-up reminders if they haven’t completed the modules 

3. Track Progress Before Day One 

Use Acadle’s analytics to see if new hires: 

  • Started or completed modules 
  • Downloaded documents 
  • Watched intro videos 

This helps your HR team spot any blockers early—and follow up proactively. 

4. Add a Welcome Certificate 

It’s not required, but a fun Preboarding Completion Certificate can make your new hires feel accomplished even before their first day. 

5. Include Interactive Elements 

Keep it interactive with: 

  • Icebreaker questions 
  • A mini quiz about company values 
  • A “Meet Your Team” section using videos or bios 

Pro Tips for Better Preboarding 

  • Keep it short – Focus on engagement, not overwhelm 
  • Make it personal – Add real faces and voices to the content 
  • Make it mobile-friendly – Let hires access everything on the go 
  • Use progress data – Understand who’s ready and who needs support 

Start Preboarding with Acadle Today 

A great employee experience starts before day one. With Acadle, you can create a preboarding academy that makes new hires feel welcomed, confident, and excited to join your team. 

Warm welcomes create lasting impressions. Build yours with Acadle. 

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